Collaboration and Shared Knowledge Bases

You can learn about collaborating via our Community Platform or Groups feature here.

When you get started with RemNote, you'll have one private, synced knowledge base, and you can create a second one for free. With a Pro account, you can create an unlimited number of synced knowledge bases and also share some of them with others, so that multiple people can view and edit notes together simultaneously.

(While the owner of a shared knowledge base needs to have a Pro account to share it, the invited collaborators can have Free accounts. However, if the collaborators want to use Pro features as they edit – for example, adding many image occlusion flashcards – they will also need a Pro account for that; using another Pro user's knowledge base doesn't give you free access to Pro features.)

You might use shared knowledge bases to store information common to a team or group of friends, or divide the labor of creating flashcards for a class between multiple people.

To work together with a colleague, friend, or fellow student on a Knowledge Base, you'll need to choose a knowledge base to use, then invite them.

In RemNote's settings, you'll find your Knowledge Bases listed at the bottom of the left pane. If you need to create a new Knowledge Base for the project, click the + button and create a new Synced Knowledge Base. Then click on the Knowledge Base you want to collaborate on and Invite people in the Members section.

Here you can enter the email addresses of the people you wish to invite. When you have entered all their emails, click Send Invites, which will send an email to these people. Collaborators don't need to have a RemNote account to be invited; if they accept the invitation without one, they'll be prompted to create one so they can edit.

As the owner of the Knowledge Base, you will always be an Admin of that knowledge base. Only Admin users can take the following actions:

If you wish, you can extend these privileges to others by changing their roles from Member to Admin. Both Members and Admins can add, edit, delete, and view anything within the knowledge base. Options for view-only access may be added in the future. In the meantime, consider sharing a document if you only want others to be able to look at it; others will also be able to quickly make a copy of the document in their own knowledge base.

To change a user's role, find their username/email in the Members section of the knowledge base's settings, click on the drop-down menu to the right, and select the appropriate role.

Sometimes people will move on and leave projects, or you will decide that you no longer want to share your notes with someone. In that case, you can remove any collaborator by clicking the red trash can next to their role.