What is a knowledge base
A knowledge base is its own "notebook" or "workspace". You can't create references between knowledge bases. You can learn more about creating a knowledge base here.
What is Collaboration in RemNote?
RemNote notes can be worked on simultaneously by multiple people, allowing everyone who has permission to make changes and add to the notes. This can be done by inviting colleagues, friends, or fellow students to work on a Knowledge Base with you.
Note, though, that this is a Beta feature that, for now, allows only collaboration on the Knowledge Base level, and only Pro users can invite others to collaborate, though you do not need to have a Pro account to collaborate!
Why use Collaboration?
Working together can offer a number of advantages. From giving others easy access to read and learn from your notes to enabling full-scale cooperation by creating a shared knowledge base for a research project or workplace. Doing so is much faster than just sharing individual notes or exporting sections and allows all parties to work on the project at once.
Careful, though; changes made by one will affect all, so make sure you trust the people you share the notes with.
How to collaborate in RemNote
Collaboration is enabled on a case-by-case basis per Knowledge Base, so you can very well have one Knowledge Base which only you have access as well as others with different groups of collaborators.
The first step is thus to create or define which Knowledge Bases you wish to collaborate on. You can read more about creating Knowledge Bases and their settings here.
How to Invite Someone to Collaborate on a Knowledge Base
To work together with a colleague, friend, or fellow student on a Knowledge Base, you will need to invite them. Go to Settings, and scroll to the bottom, where you will find your Knowledge Bases. Click on the Knowledge Base you wish to collaborate on; next to Members, you will find an option to Invite people.
Click on it, and enter the emails of the people you wish to invite. When you have entered all their emails, you can click Send Invites, and they will receive an email notification. These collaborators do not even have to already have a RemNote account to receive the invitation, though they will need to create one in order to work on the notes!
How to Change Collaborator Permissions in RemNote
As the owner of the Knowledge Base, you will always be an Admin of that knowledge base. Only Admin users can take the following actions:
Delete the knowledge base
Rename the knowledge base
Add or remove users
If you wish, you can extend these privileges to others by changing their role from Member to Admin. Both Members and Admins can add, edit, delete, and view anything within the knowledge base.
To change a user's role, go back to the settings and Knowledge Base in Question. Find their username/email and click on the drop-down menu where it says, Member. Select Admin, and a popup will say, “Role updated successfully,” and their status will be changed.
The same process can be used to remove Admin status.
How to Remove Collaborators
Sometimes people will move on and leave projects, or you will decide that you no longer want to share your notes with someone. In that case, from the same settings menu, you can remove any collaborator by clicking the red trash can next to their status.
How Collaboration Works in RemNote
All Members can edit and add to the Knowledge Base, with changes made syncing then to all others. Members can also access flashcards, practice them, and use other uploaded media such as PDFs and so forth.
Collaboration is virtually simultaneous, with new notes added or edited appearing across all synced users in about 2 seconds. As RemNote enhances and adds “teams” features in the near future, users can expect that delay to become even lower, as well as other helpful simultaneous working features like seeing each other’s cursors, etc.
Collaboration is still in Beta and will continue to evolve and improve, eventually enabling users to collaborate at the folder or document-only level.
Who can you collaborate with?
Anyone you like!
Students might like to share class notes among a study group or work on flashcards together. Colleagues might like to have a Knowledge Base for each project or client. Researchers collaborating on a paper will find the shared Knowledge Base particularly helpful as well. You choose with whom and when you want to share it.