Exporting and importing notes from and into RemNote is a simple and easy way to transfer information between Knowledge Bases, including sharing knowledge between different users.


Which file format to choose?

When exporting, there are several file formats available. Choosing the right one requires knowing what you will do with it after.

  • Text - basic formatting free text if you want to then paste it into another text-based system like a document or print it directly.

  • Markdown - text with Markdown formatting included if you want to paste or import it into another Markdown-based program or system

  • HTML - web-based language if you are aiming to use the section or notes as part of a website

  • Full Raw Backup (JSON) - this is your go-to option for notes you will want to import back into RemNote (it also extracts the spaced repetition data allowing you to continue your optimized flashcard practice)

  • OPML - another web-based outliner language designed for exchanging information regardless of the operating system.

  • Anki (Flashcards Only) - ideal for exporting just the flashcards you want to study with Anki (a Spaced Repetition App), Be careful, only rem which contains flashcards will be exported.

How to export notes from RemNote

Through the settings menu

To export your current Knowledge Base, open the main menu by clicking on the name of your Knowledge Base. Then choose settings. Under Account (the first and default option) choose export and backup in the top right.

This will open the export menu. From here you can choose the file format (see above) and depending on the format selected, will have some options related to what content you would like exported.

When you have finished choosing, hit Download Zip Folder at the bottom. Your backup/export is now being created (and downloaded if you work online). Depending on the size of your Knowledge Base this may take less or more time.

The export will be downloaded as a ZIP folder. Choose a name, and location to save, and hit save. It is now ready for you to put to use.

Through the document menu

The same can be accomplished by going through the Documents Menu, which is also how you export just a single section of your Notes at a time.

Go to the top right menu and choose export. If you want to export the whole Knowledge Base (as above) click on the bottom option export entire Knowledge Base instead. If not, then just choose your document type, and options and hit export.

If you wish to export just what you can currently see/scroll through, select the option export documents the way they appear in RemNote. If you would also like it to include any currently hidden Rem, including currently minimized child Rem, select Include hidden children.

Once again, you will be prompted to save it somewhere on your device.

Through the Omnibar

You can also access these options through the Omnibar. Click or type Ctrl+/ (Cmd+/ on Mac) to open it and then type export. There you can choose export (document) or export (navigate) and be taken to either of the previous options for exporting. If you choose document, then only the document you are currently in will be exported.

Importing notes into RemNote

Importing into a Knowledge Base

To import content that you’ve previously exported from RemNote or another application, go to Settings > Account > Import and choose what type of file you will be importing. Then browse to find the appropriate folder, and hit import. Depending on how much content you’re importing, this may take some time to complete.

If you import content that is already in your knowledge base, RemNote applies some rules on a per-Rem basis to decide what content to import:

  • If the document being imported has a Rem that doesn’t exist in your knowledge base at the location it’s found in the document being imported, the new Rem is added to your knowledge base. (Notice that if you have an identical Rem in a different document, this is a different Rem to RemNote, so you will end up with a copy in both locations.)

  • If the document being imported has a Rem that exists in your knowledge base and is exactly the same (in the same place, with the same content), the incoming Rem is skipped and your knowledge base remains unchanged.

  • If the document being imported has a Rem that exists in your knowledge base but has been changed, RemNote isn’t sure which version you want, so it imports the new Rem and keeps the old one right next to it. You can manually delete the version you do not want.

Now you have access to all the Notes you previously exported or were given by a friend or colleague.

What format is needed to import into RemNote?

Remember if you wish to retain as much functionality as possible, using JSON (Raw Backup) is the best format for Importing notes into RemNote.

For information about Importing notes or flashcards from other apps please consult the help articles for those specific apps, like this one for Anki.

For information about RemNote backups, you can refer to the corresponding article here

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